Management Fees & Payments
Ixion recognises the benefits of subcontracting services to high quality organisations to support the objectives of national and regional agendas and the strategies of the commissioners and the company. Ixion acknowledges the expertise that other organisations can bring to the supply chain to: provide the opportunities for greater diversity of provision; improve the customer/learner experience; and support meeting the wider aims and objectives of the contracts we deliver.
Our supply chain partners represent a mix of public, private and third sector organisation ranging from SMEs, Further Education Colleges to Local Authorities. Our approach to supply chain management ensures that we encourage excellence and fair treatment to support the development of healthy, high performing supply chains which we demonstrate through open, honest and transparent engagement encouraging innovation and collaboration.
Improving the quality of services
All of our supply chain partners are managed in line with our Supply Chain Management Framework with embraces the values of the Merlin Standard and the Common Accord.
The types of support that our supply chain partners can expect are:
Dedicated Single Point of Contact Supply Chain Management
Quarterly (as a minimum) Face to Face Review Meetings with Performance Reporting
Regular Management Information
Quarterly Partner Forums to share best practice
IT - access and systems training (where required)
Communications- Joint Marketing & Media enquires
Quality Assurance visits including support and guidance for :
Contract Support & Funding Compliance
Observations of practice
Staff Training & Development inc. online learning and webinars
Annual Self-Assessment and QIP support
Customer and stakeholder engagement
Information Security and Data Control
Advice on Safeguarding, Prevent, Equality & Diversity and Sustainable Development
Advice on Management of Health & Safety
Updates of National Funding and Policy guidance
HR - Guidance & Support where TUPE applies
Ixion applies a management fee across its supply chain based upon:
The commissioner's funding agreement for Prime Contractors
The level of 'risk' applied to the commissioner's funding agreement
The level of 'risk' applied to subcontracted delivery
The fee will be representative of the on-going management cost and high level support that Ixion provides to its supply chain partners and will range typically from 20% to 30% according to the above and the divisional sector.
Payments are made to all supply chain partners on a 30 day basis from the date of invoice, or as agreed in writing, providing accurate completion and receipt of all relevant claim evidence and documentation and subject to the terms and conditions of the subcontract.
Review and Publication
Any queries regarding this policy statement are discussed at procurement and implementation stages of contracting and can also be raised during regular review meetings.
This policy and all related procedures and processes will be reviewed annually.